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08/13/2015
Role Spotlight: Admin Assistant or Executive Assistant

Role Spotlight: Admin Assistant or Executive Assistant

 

Administrative roles are becoming ever more popular, as they offer a sociable 9-5 working week and are enjoyably challenging, with great salaries and benefits packages on offer.

If you are wondering if an administrative role could be for you, take a look at the varying role of the admin or executive assistant.

What Does An Admin/Executive Assistant Do?

Despite the varying job titles, the Admin/Executive Assistant’s role is to provide advanced support to one or two Executives/Managers.

The thing that makes this office job more exciting and challenging than other more clerical based roles is the level of responsibility and confidentiality. As well as performing basic office tasks, the Administrative/Executive Assistant also involves:

  • Drafting and preparing reports

  • Arranging meetings

  • Determining significance and importance of incoming correspondence

  • Drafting agendas for managerial and board meetings

  • Arranging travel and accommodation for executives/managers

  • Taking minutes during meetings

  • Drafting correspondence
  • Supervising and training junior level office staff

Technical Skills Required For The Role

The Administrative/Executive Assistant role is based primarily around computers.

The use of office software such as spreadsheets, email programs, calendars and scheduling programs and word processing software is core to the role.

It is also likely that you will be required to understand accounting software, databases and image software programmes.

Depending on the size of the business and if they have a designated IT support worker, it is beneficial for the Admin Assistant to have basic knowledge of computer networking. It’s also beneficial for them to be able to troubleshoot and work with printers, copiers, scanners, postage machines, fax machines and other office equipment.

Personal Abilities Required For The Role

The Administrative/Executive Assistant role requires a lot of communication both internally and externally, so employers favour those with excellent communication skills.

Good spelling/grammar and a keen eye for detail is an important skill as you will be required to draft and check documents as well as regularly compile emails/letters.

Excellent time management and organisational skills are also a must, with the ability to multitask being high priority. It’s also important to be able to work well under pressure and in a busy office environment, remaining calm and professional constantly.

Career Progression

When pursuing a career as an Administrative/Executive Assistant, there are various opportunities to progress. The levels that the role can begin from and progress to are:

  • Entry-Level Administrative Assistant

  • Administrative Assistant

  • Senior Administrative Assistant

  • Executive Secretary

  • Senior Executive Secretary

  • Office Manager

  • Senior Office Manager

 

If you think the Administrative/Executive Assistant role might be well suited to you, we can help you take the steps needed to get the job!

Give us a call on 01 8404075 or email swords@pitman-training.net for more information and to arrange an informal career chat with one of our friendly advisers.


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